PRIVACY POLICY

Effective Date: 08/07/2026

Texoma Estate Watch LLC ("Texoma Estate Watch," "Company," "we," "our," or "us") values your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, protect, and disclose information when you visit our website, request services, communicate with us, or otherwise interact with our business.

By using our website or purchasing our services, you agree to the collection and use of information in accordance with this Privacy Policy.

1. Information We Collect

We may collect personal information that you voluntarily provide to us, including but not limited to:

Personal Information

  • Name

  • Mailing address

  • Property address(es)

  • Email address

  • Telephone number

  • Mobile phone number

  • Emergency contact information

Property Information

  • Property location

  • Property details

  • Access instructions

  • Lockbox information

  • Door codes

  • Garage codes

  • Gate codes

  • Smart lock information

  • Alarm instructions

  • Property preferences

Payment Information

Payments are securely processed through third-party payment processors. Texoma Estate Watch LLC does not store complete credit card numbers, debit card numbers, bank account numbers, routing numbers, or security codes on our servers.

Service Information

During the course of providing services, we may collect:

  • Service history

  • Property visit reports

  • Property observations

  • Photographs

  • Maintenance notes

  • Vendor coordination records

  • Customer communications

  • Scheduling history

Website Information

When visiting our website, we may automatically collect:

  • IP address

  • Browser type

  • Device type

  • Operating system

  • Website usage data

  • Pages visited

  • Date and time of visits

  • Referring website

  • Cookies and similar technologies

2. How We Use Your Information

We use your information to:

  • Provide Home Watch services

  • Provide Rental Property services

  • Schedule appointments

  • Generate visit reports

  • Coordinate vendors

  • Process payments

  • Send invoices

  • Communicate regarding appointments

  • Respond to inquiries

  • Improve customer service

  • Improve our website

  • Maintain business records

  • Comply with legal obligations

  • Protect our legal rights

  • Prevent fraud

3. Property Photographs & Documentation

As part of our services, Texoma Estate Watch LLC may photograph the Property during scheduled visits.

Photographs may document:

  • Exterior conditions

  • Interior conditions (when authorized)

  • Visible maintenance concerns

  • Storm damage

  • Vendor work

  • Property readiness

  • General observations

Photographs and reports are created solely to document visible property conditions and communicate information to the Client.

Texoma Estate Watch LLC will not publicly publish identifiable photographs of your Property without your permission unless required by law.

4. Information Sharing

Texoma Estate Watch LLC does not sell your personal information.

We may share limited information only when reasonably necessary with:

  • Payment processors

  • Accounting software providers

  • Jobber

  • QuickBooks

  • Google services

  • Approved vendors

  • Insurance companies

  • Attorneys

  • Accountants

  • Government agencies when legally required

Information shared is limited to what is reasonably necessary to perform requested services or comply with applicable law.

5. Data Security

Texoma Estate Watch LLC uses commercially reasonable administrative, technical, and physical safeguards to protect your information.

These safeguards include:

  • Password-protected systems

  • Secure cloud-based software

  • Encrypted payment processing

  • Restricted employee access

  • Secure storage of customer records

Although we take reasonable precautions, no internet transmission or electronic storage method can be guaranteed to be completely secure.

6. Cookie Policy

Our website uses cookies and similar technologies to improve website functionality, security, and user experience.

Cookies are small files stored on your device that help websites recognize returning visitors and improve performance.

We may use cookies to:

  • Remember user preferences

  • Improve website performance

  • Analyze website traffic

  • Improve customer experience

  • Maintain website security

  • Measure marketing effectiveness

  • Understand visitor behavior

Our website may also utilize cookies from third-party providers, including but not limited to:

  • Google Analytics

  • Google Maps

  • Google Business Profile

  • Meta (Facebook)

  • Website hosting providers

  • Embedded website content

These third parties maintain their own privacy policies.

Most internet browsers allow you to manage or disable cookies through browser settings.

Disabling cookies may reduce website functionality.

By continuing to use our website, you consent to the use of cookies unless disabled through your browser.

7. Third-Party Services

Texoma Estate Watch LLC may utilize third-party software and service providers, including but not limited to:

  • Jobber

  • QuickBooks

  • Google Analytics

  • Google Maps

  • Google Business Profile

  • Meta (Facebook)

  • Payment processors

  • Email providers

  • Cloud storage providers

These providers maintain independent privacy policies governing information collected through their platforms.

Texoma Estate Watch LLC is not responsible for the privacy practices of third-party providers.

8. Third-Party Links

Our website may contain links to third-party websites, software platforms, or social media pages.

Texoma Estate Watch LLC is not responsible for the privacy practices, content, or security of third-party websites.

Users are encouraged to review the privacy policies of any third-party websites they visit.

9. SMS & Text Messaging Consent

By voluntarily providing your mobile phone number, you authorize Texoma Estate Watch LLC to contact you by text message regarding your services.

Text messages may include:

  • Appointment confirmations

  • Appointment reminders

  • Scheduling updates

  • Property visit notifications

  • Property observation reports

  • Billing reminders

  • Payment confirmations

  • Emergency property notifications

  • Customer service communications

Message frequency varies depending upon your requested services.

Standard message and data rates may apply according to your wireless carrier.

Consent to receive text messages is not required to purchase services.

You may opt out of text messaging at any time by replying STOP to any message or by contacting Texoma Estate Watch LLC directly.

After opting out, you may still receive communications necessary to complete active services or satisfy legal obligations.

For assistance, reply HELP or contact Texoma Estate Watch LLC.

Texoma Estate Watch LLC does not sell, rent, or share your mobile telephone number with third parties for their own marketing purposes.

10. Communication Preferences

By providing your contact information, you authorize Texoma Estate Watch LLC to communicate with you regarding:

  • Scheduling

  • Property visits

  • Reports

  • Invoices

  • Payments

  • Service updates

  • Customer support

  • Emergency notifications

Communications may occur by:

  • Telephone

  • Email

  • Text message

  • Jobber Client Hub

  • Other approved communication methods

You may opt out of promotional communications at any time.

Service-related communications may continue while services remain active.

11. Data Retention

Texoma Estate Watch LLC retains customer information only as long as reasonably necessary to:

  • Provide services

  • Maintain business records

  • Comply with legal obligations

  • Resolve disputes

  • Enforce agreements

  • Maintain insurance documentation

When information is no longer needed, it will be securely deleted or destroyed when reasonably practical.

12. Your Privacy Rights

You may request to:

  • Review your personal information

  • Update inaccurate information

  • Correct contact information

  • Request deletion of personal information when legally permissible

Certain information may be retained as required by law or for legitimate business purposes.

13. Children's Privacy

Texoma Estate Watch LLC does not knowingly collect personal information from children under the age of thirteen (13).

Our services are intended for adults who are at least eighteen (18) years of age.

14. Changes to this Privacy Policy

Texoma Estate Watch LLC may revise this Privacy Policy periodically.

The most current version will always be posted on our website with the updated Effective Date.

Continued use of our website or services after changes become effective constitutes acceptance of the revised Privacy Policy.

15. Contact Information

If you have questions regarding this Privacy Policy or your personal information, please contact:

Texoma Estate Watch LLC

Website: https://texomaestatewatch.com

Email: info@texomaestatewatch.com

Phone: (580)-263-8492